Additional Employee Tabs
Each employee record in FTS has additional tabs that provide extra information or custom setup options.
History
Shows the Transactions for this employee.
- Similar to the History tab on Stations or Locations.
- Displays all issues, returns, adjustments, and other activity tied to the employee.
- Use filters to narrow by date, transaction type, or item.
Access Control
Lists any Access Controls applied to this employee.
- Controls which cabinets, stations, or items the employee can see or use.
- Useful for limiting visibility or restricting access by role.
Reporting Field Default Values
Allows you to pre-fill Reporting Fields for this employee.
- When the employee issues an item, the selected fields will already be filled in.
- Saves time for employees who usually use the same reporting field values.
- Commonly used for:
- Departments (e.g., “Maintenance” pre-filled as the department).
- Jobs or cost centers where the employee rarely switches.
How to Set Defaults
- Open the employee record.
- Go to the Reporting Field Default Values tab.
- Select or type the default values for the available reporting fields.
- Save changes.
Tip: Defaults can be changed anytime if the employee’s role or reporting needs change.
FAQ
What is Employee History used for?
It shows all transactions for that employee (issues, returns, adjustments). It’s helpful for audits and tracking activity.
Can I restrict which stations or cabinets an employee can use?
Yes. Use the Access Control tab to apply limits.
What happens if I set Reporting Field Default Values?
Those values will automatically appear when the employee issues an item. The employee can change them if needed (unless the field is restricted).
Do defaults affect reporting?
Yes. The defaults are written to the item’s reporting field at checkout, ensuring consistent data entry.