Employees
The Employees module is where you manage the people who can access and use FTS. Employees can be added individually or imported in bulk.
Also known as: User Management, Employee Records
What Employees Are
- Every person who uses FTS is tracked as an Employee record.
- Employees can be given permissions that define what they are allowed to do at kiosks or in the system.
- Permissions can range from basic checkout functions to advanced supervisor tasks like restocking and adjusting.
What You Can Do in the Employee Module
- Add New Employees: Create records for employees one at a time (see Adding an Employee).
- Import Employees: Upload multiple employees at once from a template (see Employee Import).
- Edit Employees: Change permissions or update employee information.
- Search/Filter: Quickly find employees by name or by specific permissions.
- Deactivate Employees: Hide employees without deleting their history (keeps reports accurate).
Permissions Overview
Employee permissions control what users can do. Here is a typical setup for Regular Users and Supervisors.
| Permission | Regular User | Supervisor |
|---|---|---|
| Issue items | ✅ | ✅ |
| Undo (cancel checkout before drawer closes) | ✅ | ✅ |
| Adjust (return consumables) | ✅ | ✅ |
| Return (return semi-consumables and durables) | ✅ | ✅ |
| Configure Kiosk | ❌ | ✅ |
| Restock (receive POs) | ❌ | ✅ |
| Physical (inventory counts) | ❌ | ✅ |
| Adjust All (for any employee) | ❌ | ✅ |
| Return All (for any employee) | ❌ | ✅ |
| Require Password (extra security for kiosk access) | ❌ | ✅ |