Exporting Purchase Orders
Also known as: Download POs, PO Export, Print PO
The Export feature lets you download purchase orders from FTS into Excel format. This is useful for recordkeeping, offline analysis, or sharing with stakeholders.
Steps to Export a Purchase Order
- Navigate to the Purchase Orders module from the Dashboard.
- Locate the PO you want to export.
- Click on the Export button.
- Choose Excel format and confirm.
- The file will be downloaded to your computer.
Export Options
- Single PO: Export only the selected purchase order.
- Multiple POs: Use filters (date range, supplier, station) to select multiple POs and export them together.
- PO Lines: Each PO line includes item details, quantities, and pricing.
What’s Included in the Export
- PO header (Supplier, Station, Delivery Date, Reference Number).
- Line items (Item IDs, descriptions, quantities, unit prices).
- Totals and spend amounts.
Tip: Exported files are formatted for Excel, making them easy to filter, sort, or pivot.
FAQ
What format is the export?
All exports are generated in Excel format (.xlsx).
Does exporting affect the PO in FTS?
No. Exporting only downloads a copy; it does not change or lock the PO.
Can I re-export the same PO later?
Yes. You can export any PO as many times as needed.